Handover is the single most important day in a project's insurance calendar: this is where the works cross over from the world of CAR into the world of operational property. This checklist makes sure that no gap opens up at that changeover – in timing or in content. Background: the after-handover article and the start-to-finish article.
In brief:
- Three stages: 30 days before handover · on the day of handover · afterwards.
- The two main goals: live property insurance on the finished works from the day of handover + an active maintenance extension.
- For a partial handover, the list runs separately for each part.
Before handover (about 30 days out)
- ☐ The quote process for operational (property) insurance has been started – with the finished works' data (area, structure, technology, values)
- ☐ The maintenance extension's existence and content have been checked (which level? until when? – article)
- ☐ For early occupation (moving in ahead of schedule): the cover position has been agreed with the insurer in advance
- ☐ Someone is appointed to manage the changeover (name!)
On the day of handover
- ☐ Handover record: date recorded – this is the changeover date for cover
- ☐ The property insurance's period of cover for the finished works starts on this day (not "next week")
- ☐ Photo documentation of the finished condition (useful for both maintenance-period disputes and as a basis for the property insurance)
- ☐ For a partial handover: the precise boundary of the part handed over, set out in the record
Immediately afterwards
- ☐ Notify the fact of handover to the CAR insurer (closing the project cover / starting the maintenance stage)
- ☐ Put the maintenance extension's period in the calendar (when does it expire?)
- ☐ Handed over to the client: the data needed for the cover changeover (values built in, as-built documentation)
- ☐ For an annual open cover: the project's closure has been recorded in the open-cover register
During the maintenance stage
- ☐ For call-backs: document the work carried out (now in an operating environment – timing article)
- ☐ For a loss during maintenance-period work: notify the insurer's claims line, citing the extension
- ☐ At the end of the stage: archive the project's insurance file (policy, certificates, claims)
The client's side carries the other half of the same day: starting the operational cover – for that, the sister site vagyon.biz continues the story. If you'd like the whole changeover handled in one place: consultation.
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This article is for general information only and does not constitute an offer, or insurance or legal advice. The specific covers are determined by the insurers' terms and conditions in force at any given time; the section structure and the range of extensions vary by insurer.
